A beautiful centerpiece at a Newport wedding.

Best Newport Wedding Planners of 2023

One of our favorite destination cities we love to play is Newport, RI. Boston Premier often travels down to Newport to perform at some awe-inspiring weddings. As everyone knows, the weddings held in Newport have a creative sophistication and inspired feel you would expect in this special place by the sea. The band played over 20 wedding receptions this past season in Rhode Island, and we loved every one of them.

The wedding planners we partner with work tirelessly to ensure every detail is precise and perfect. They are dedicated professionals who create one-of-a-kind events and make sure our clients enjoy a once-in-a-lifetime experience. We wanted to share the names of some award-winning wedding planners who excel in creating extraordinary weddings. Each of these planners has a distinct passion for creativity and design, and get their inspiration through art, culture, and history from around the region.

But first, why do I need a planner? Because they're experts in their field.

Wedding planning is a complex and time-consuming process. It requires careful planning, organization, and attention to detail. With the help of a professional, couples find themselves less stressed and able to complete all of the tasks necessary for a successful wedding. This is why many couples opt to hire a wedding planner.

Wedding planners are experts at wedding planning and can make the process easier for couples. First and foremost, wedding planners have experience and knowledge of wedding planning that couples may not possess. Wedding planning can involve many intricate details, from selecting a venue to overseeing a budget to creating the perfect reception timeine and making all the necessary arrangements.

Wedding planners have the experience and knowledge to help couples plan for every aspect of their wedding. They can research, provide helpful suggestions, and help couples make all the necessary arrangements.

Another advantage of hiring a wedding planner is that they can save couples time and money. Wedding planners are familiar with the local wedding market and can help couples find the most cost-effective vendors and suppliers. They can also help couples stay within their budget by ensuring they don't overspend on unnecessary items.
A beautiful wedding cake from a wedding at The OceanCliff Hotel in Newport.

To understand and help develop your vision

The wedding planner can ensure that the bride and groom are able to create their dream wedding while alleviating the stresses and pressures that come with the planning process. With the help of an experienced wedding planner, couples can be confident that their wedding vision will come to life. They can help them understand the intricacies and challenges of their vision and can help to break down the details, find the best vendors, and guide the couple in realizing the desired effect of their dream wedding.

To oversee the event

A wedding planner will also help provide peace of mind by ensuring every detail is executed precisely. This is especially important on the wedding day when the couple is living their moment, enjoying every minute they have with their favorite people. A seasoned wedding planner will help to make sure that all of the essential details are taken care of, from the flowers and decorations to the catering and music. They will also help coordinate the wedding party and ensure everyone is in the right place at the right time.

Wedding Planner Services List

If you're looking to relinquish total control or only need a little oversight on the big day, below we'll explain the levels of wedding planning services to help you determine the option that is right for you.

Full-Service Planning

This level of service is for couples seeking collaboration, comprehensive support, and professional planning and design guidance to create an unforgettable event for them and their guests. Although this service level will undoubtedly alleviate the most stress, it's also costly. Should your budget allow it, complete wedding planning services will assist in integrating all of the meaningful details that will communicate your vision.
Flowers from a beautiful wedding at Belle Mer, Newport

Full-service wedding planner duties include:

  • Venue Consultation
  • Budget Development and Tracking
  • Vendor Recommendations
  • Planning Meetings
  • Vendor Coordination
  • Ceremony and Reception Coordination
  • Advice on Décor Elements
  • Menu Assistance

Partial Planning Services

Partial Planning services are ideal for couples who have already completed portions of their planning and require less assistance than a full-service package. This offering is designed to allow the couple a hands-on role in their planning activities alongside a professional coordinator to help tailor their unique vision and ensure perfect details. It's an excellent fit for those couples who need guidance and support to put all the parts together for their big day.
The dining room at Ochre Court in Newport.

Partial-service wedding planner duties include:

  • Budget Discussion, Creation, and Monitoring
  • Venue site walk
  • Vendor contract reviews
  • Designing a venue diagram
  • Detailed schedules and timelines
  • Confirming all details with vendors before the wedding
  • Menu design, schedule food tastings where applicable
  • Research accommodations for out-of-town guests
  • Invites, menu, ceremony program design ideas
  • Organization and coordination of ceremony rehearsal

Day of Coordination

A wedding is a big event with a lot of planning and preparation. A day-of wedding coordinator is a couple's best friend on their wedding day. They are creative problem solvers who step in when things go wrong and often fix problems before they even happen. They generally begin working with a couple about a month in advance. In that time, they begin to understand your vision, take over vendor communication, and allow you the time to enjoy the last few weeks of being engaged.

A day of coordinator will oversee and manage the timeline and ensure the day runs smoothly as they execute the details that fulfill your vision.
A wedding table setting at The Newport Harbor Island Resort.

Day of coordinator duties include:

  • Provide Wedding Management and oversee the entire event.
  • Direct and line up your bridal party for the ceremony.
  • Greet guests or instruct ushers on the best way to greet and seat
  • Coordinate the change-over (or cocktail hour).
  • Gathering up and distributing the ceremony items at the ceremony site
  • Set up and style all of your details and decor.
  • Light the candles
  • Set up and style all of your details and decor.
  • Respond to any last-minute emergencies or changes
  • Verify that things like favors and place cards receive proper placement
  • Hands out final payments/gratuities.

Which of these wedding planning services is right for you?

If you've researched your options and are now ready to choose, we wanted to share the names of some award-winning wedding planners who excel in creating extraordinary weddings. Each of these talented creatives has a distinct passion for detail and design. They know how to over-deliver and get their inspiration through art, culture, and history from around the region. So here it is, our list of the five fabulous wedding planners we worked with in Newport!

TMW Events

TMW LogoTMW Productions in Warwick, RI is a full-service event design and coordination company. Their team is dedicated to creating memorable experiences and making your day as stress-free as possible.

Ashley is one of the lead coordinators of TMW. She is an experienced coordinator that produces one-of-a-kind weddings and special events that are truly memorable for their clients. We worked closely with Ashley at a stunning wedding held at The Newport Harbor Island Resort this past October. Ashley oversaw every detail of this event and ensured that nothing was overlooked.

Infinite Events

infinite Events LogoIf Newport is the dream vision for your wedding, Infinite events is a call you should make! Wedding planning doesn't have to be stressful. Wherever your wedding dreams take you, The Infinite Events' team provides personalized planning, creative designs, and endless possibilities for an unparalleled planning experience.

We had the pleasure of working with Ashlie at a stunning Newport wedding at OceanCliff. Ashlie has a keen sense of style and creativity. Her passion for wedding design and execution is fueled not only by her love for throwing luxurious soirées but also by the notion of having such an important part in her clients’ wedding day memories.

Dana Marie Weddings and Events

Dana Marie LogoDana is the proud owner and lead planner at Dana Marie Weddings. This talented planner has years of experience with all types of weddings - from backyard tent weddings to luxurious seaside weddings at some of Newport's top venues, she does it all!

Dana is very passionate about delivering uncompromising guest service. Balancing creativity with logistics is her specialty, and she works diligently to bring her client's vision to life. We worked with Dana on a fabulous Newport winter wedding this past December. This event was truly amazing!

Casey & Co.

Casey and Co LogoCasey is the proud owner of Casey and Co. Events. After launching her company in 2021, Casey says it's been nothing short of a dream to bring her sweet couple's visions to reality and witness the love and details on the biggest day of their lives. 

Boston Premier partnered with Casey at a recent wedding at The Newport Harbor Island Resort. It was a beautiful event experience for our clients, their families and friends. Every event should be one of a kind, and Casey pulled off a beauty!

Em Devaud Events

Em Devaud LogoEm Devaud Events is a full service event planning company in Newport. Em prides herself and her team on being upbeat and fun to work with, while at the same time having an uncompronmising work ethic and sense of professionalism, where the client feels truly cared for every step of the way. 

Although we haven't had the pleasure of working with Em, she came highly recommended by a past client of ours who held their winter wedding at Rosecliff Mansion. Catharine and Sean's black-tie affair was awe-inspiring and nothing less than magazine worthy! Their wedding was a truly sophisticated experience we were so honored to be part of.

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